AI Automation Consultant for Small Business
You already know you need help. You searched for an AI automation consultant because something in your business is eating your week and you want someone to come in and fix it. You are in the right place.
I'm Aaron. I build AI automation systems for small businesses with 1 to 20 employees. Not chatbots that go nowhere. Not theory. Real systems that answer calls you miss, follow up on quotes that go cold, request reviews after every job, and handle the repetitive ops work that is quietly draining your margin.
I built the system that writes, generates cover images for, and publishes the blog posts on this site. No human touches it between topic selection and draft. The pipeline picks a keyword, writes the post with web research baked in, generates a cover image, and saves it to the CMS ready for review. That's the kind of automation I build for businesses like yours, except yours probably involves missed calls and quote follow-ups instead of blog posts.
What I actually build
Missed call recovery. Right now, when someone calls and you can't pick up, that lead is gone. With this system in place, an AI voice agent answers on the first ring, captures the caller's name and what they need, sends them an instant text, and books the appointment on your calendar. You stop losing jobs to voicemail.
Quote follow-up sequences. You send a proposal and then it goes silent. The system runs a nudge sequence for you, spaced out the way a good salesperson would, and stops the moment the client replies. Deals that used to die in the inbox start closing because somebody kept showing up.
Review request automation. Once a job is marked complete, the system sends a personalized ask to the customer with a direct link to your Google profile. Your review count stops being a thing you feel guilty about and starts compounding on its own.
Client onboarding on autopilot. New customer signs. Intake form fires, welcome email goes out, scheduling link lands in their inbox, document collection starts. By the time you say hello, the paperwork is already done and the file is ready.
AI call summaries. Every client call gets recorded and summarized into a clean note with action items. You stop rewriting notes after meetings and stop forgetting what you agreed to on calls from three weeks ago.
Who this is for
Trades, home services, and professional services. Plumbers, electricians, HVAC, roofers, landscapers, cleaners, accountants, lawyers, agencies, studios. Anywhere between 1 and 20 employees. Revenue somewhere between $200K and $5M. No IT department. No operations manager. You are probably the owner, and you are also the person answering phones, sending invoices, and chasing follow-ups.
This is for the operator who knows a second hire would help but doesn't want the payroll or the management overhead. A good automation system is cheaper than a part-time employee and it never calls in sick. That is the trade you are making.
This is not for enterprise teams with a dedicated platform engineer. It is not for agencies looking to white-label my work. It is not for someone shopping for another SaaS tool to log into and ignore. If that is you, I am not the right fit.
How it works
Three steps. No surprises.
1. Discovery call. Free. Twenty to thirty minutes. You tell me what is eating your week and I tell you what I would build first. If we both think it is a fit, we move forward. If not, you walk away with a clearer view of your own bottleneck, which is worth the half hour either way.
2. Build. I build the system end to end. Typical projects run one to three weeks depending on complexity. I handle tool selection, integrations, edge cases, and testing against your real workflow. You get updates as things come online, not a black box.
3. Handoff. System goes live. I walk your team through how it runs, hand over documentation, and stay available for the first couple of weeks while it bakes in. You own the system. It is yours.
Projects typically run $1,500 to $7,500 depending on scope and complexity. A single missed-call recovery system sits near the bottom of that range. A full intake-to-invoice workflow with multiple integrations sits near the top. I am transparent about cost on the discovery call because I would rather you know upfront than waste anyone's time.
Why not just use Zapier or ChatGPT
Fair question. You could. Plenty of people try.
The honest answer is those tools are ingredients, not meals. Zapier, Make, ChatGPT, n8n, whatever you picked. They are all capable. What they are not is a finished system that fits your specific business, handles your specific edge cases, and keeps running when you stop watching.
My job is to pick the right ingredients for your situation, connect them in the right order, handle the stuff that breaks when real customers start using it, and test the whole thing against how your business actually runs. Not how a tutorial says it should run.
The most common thing I see is a Zapier flow that worked for two weeks and then silently stopped. A webhook URL changed, or an API hit its rate limit, or a trigger field came back in a slightly different format. Nobody noticed until a client called asking why they never got a follow-up. The owner assumed the system was running. It wasn't. That's the gap between connecting two apps and building a system that actually holds up when you're not watching it.
If you already have a working setup and just need help with one piece, say so on the discovery call. I will tell you honestly whether it is worth me building something or whether you just need to adjust what you already have.
Back to where we started. Something in your business is eating your week. I build the fix. That is the whole pitch.
If you want to talk it through, grab a slot on the discovery call. If you would rather write it out first, send me a note and I will read it.